In any workplace or professional setting, effective communication is key. And part of effective communication is knowing how to convey information in a clear and concise manner. One phrase that is commonly used in professional conversations is “just so you know.” While this phrase may seem harmless, it can sometimes come across as dismissive or condescending.

So, if you’re looking for alternative ways to convey the same message, here are 14 professional ways to say “just so you know.”

“I wanted to bring this to your attention”

One way to replace “just so you know” is by saying “I wanted to bring this to your attention.” This phrase shows that you are actively seeking to inform the other person and that you value their attention and input.

Example: “I wanted to bring this to your attention, but the deadline for the project has been moved up by a week.”

“I thought you should be aware”

Another way to convey the same message is by saying “I thought you should be aware.” This phrase shows that you have noticed something important and want to make sure the other person is informed.

Example: “I thought you should be aware that the client has requested some changes to the proposal.”

“I wanted to make sure you were in the loop”

Using the phrase “in the loop” can also be a professional way to say “just so you know.” It implies that you want to keep the other person informed and involved in the conversation.

Example: “I wanted to make sure you were in the loop about the changes to the project timeline.”

“For your information”

If you want to provide additional information without sounding dismissive, try using the phrase “for your information.” This shows that you are sharing information for the other person’s benefit.

Example: “For your information, the company has decided to implement a new policy starting next month.”

“I wanted to give you a heads up”

Another way to provide additional information is by saying “I wanted to give you a heads up.” This phrase implies that you are giving the other person a warning or advance notice.

Example: “I wanted to give you a heads up that the meeting has been rescheduled for tomorrow.”

“I thought you might want to know”

Using the phrase “I thought you might want to know” is a polite way to share information without sounding pushy or demanding.

Example: “I thought you might want to know that the budget for the project has been approved.”

“Just to clarify”

If you need to clarify or correct information, instead of saying “just so you know,” try using the phrase “just to clarify.” This shows that you want to make sure everyone is on the same page.

Example: “Just to clarify, the meeting is at 2 pm, not 3 pm.”

“I wanted to make sure I understood correctly”

Another way to clarify or correct information is by saying “I wanted to make sure I understood correctly.” This phrase shows that you are actively seeking to understand and avoid any misunderstandings.

Example: “I wanted to make sure I understood correctly, the report is due by the end of the week, right?”

“I may have misspoken”

If you realize that you may have misspoken or provided incorrect information, it’s important to address it professionally. You can say “I may have misspoken” to acknowledge your mistake and provide the correct information.

Example: “I may have misspoken earlier, the meeting is actually on Thursday, not Friday.”

“Thank you for bringing this to my attention”

If someone has brought something to your attention, it’s important to acknowledge their feedback or suggestion. You can say “thank you for bringing this to my attention” to show your appreciation and that you are taking their input seriously.

Example: “Thank you for bringing this to my attention, I will make sure to address it in the next team meeting.”

“I appreciate your input”

Another way to acknowledge feedback or suggestions is by saying “I appreciate your input.” This shows that you value the other person’s opinion and are open to considering their suggestions.

Example: “I appreciate your input on the project proposal, I will take it into consideration before finalizing it.”

“That’s a valid point”

If someone has made a valid point or raised a valid concern, it’s important to acknowledge it. You can say “that’s a valid point” to show that you have considered their perspective.

Example: “That’s a valid point, we should definitely look into that before moving forward with the project.”

11 Ways to Say “Thank You for Your Attention” in an Email

11 Polite Ways to Say “Please Be Advised” in an Email

Conclusion-Ways to Say “Just So You Know”

Effective communication in a professional setting is crucial for building strong relationships and achieving success. By using these 14 professional ways to say “just so you know,” you can convey your message clearly and respectfully, while also maintaining a positive and collaborative work environment. Remember, the way we communicate can greatly impact how our message is received, so choose your words wisely.